NONPROFIT EXPENSE MANAGEMENT
Transparent spending across your organization
Crowded’s nonprofit expense management gives organizations Visa® debit Expense cards for officers, staff, and volunteers, each with its own budget and spending limits. Cardholders attach receipts and notes to purchases, which are then AI-categorized, and the admin unlocks transparency into all of the organization’s spending.
- Allocate funds for org or personal spending in a few clicks
- Cards auto-enrolled in Visa Fraud Protection
Issue Cards
Give each officer or volunteer a budgeted card
- Issue digital or physical Visa® debit Expense cards to the people who spend for your nonprofit
- Delegate expensing while keeping total visibility & control
- Add or pull back funds at any time. Freeze or cancel a card if someone loses it or leaves.
Uploaded receipts
Track expenses easily with receipts & smart tagging
- Never lose another receipt with instant digital upload linked to transactions
- Get clarity on how org funds are used with notes, receipts & AI tagging
- AI Categorization of expenses made simple for easy reporting for statement of functional expenses and 990 Form filing
Admin cards
Let officers spend from the main account, with every purchase visible
- Admins cards auto-loaded with the main checking account balance
- Visibility into all admin card purchases
- Built for unrestricted spending with built-in accountability
custom spend restrictions
Organization funds used only as intended
- Restrict spending by category or merchant
- Nonprofit expense management built-in
- Stay compliant with organization policies automatically
security
Crowded protects your nonprofit's cards & cash
- Digital debit cards are secure against theft and loss.
- Deposits are eligible for FDIC insurance up to $3,000,000 through i3 Bank's deposit sweep program**
- Unauthorized charges on Crowded's Visa® debit cards are covered by Visa's Zero Liability policy
- Two-factor authentication required for accessing sensitive information
Custom debit Cards
Elevate your organization with white-labeled cards
- Custom cards with your organization's logo and colors.
- Branded physical and digital cards for instant recognition.
- Unified and professional look across cardholders.
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Where can Crowded Visa® debit cards be used?
Use a digital or physical Visa® debit cards anywhere in the world that Visa is accepted. These cards work outside of the USA.
Is there a spending limit on Crowded cards?
Crowded Expense cards – the cards issued to contacts – have a daily purchase limit of $5,000. Admin cards have a daily $25,000 spending limit.
Can restrictions be put into place for where cardholders can spend?
It is possible to restrict certain categories or merchants for your contacts’ spending with their Crowded cards. Please get in touch with us at [email protected] to set this up for members or subsidiary chapters.
What happens if a card is lost or a volunteer leaves?
A Crowded admin can freeze or cancel any card from the dashboard and pull its unspent budget back to the primary checking account.
How are receipts collected from those who spend money on behalf of the organization?
Both cardholders and admins can upload a photo of their purchase receipt from the Crowded mobile app, and the app attaches it to the matching transaction. Admins see receipts next to each purchase in the dashboard, so they don’t have to collect them by email.
How does Crowded help with Form 990 expense reporting?
Crowded categorizes nonprofit card spending with AI, so expenses can be grouped for the statement of functional expenses reported on Form 990.
What is the difference between the different types of Crowded cards?
Crowded offers three types of Visa® debit cards for nonprofit expense management:
- Expense Cards – budgeted cards issued to contacts for purchases on behalf of the organization
- Admin Cards – unrestricted cards linked directly to the main checking account for leaders
- Per Diem Cards – Personal disbursement cards for individual stipends, grants, or salaries – see our Disbursements page for more information
Is there a fee for spending with Crowded's cards?
There are no fees associated with spending with Crowded’s Expense cards or Admin cards. Organizations can issue unlimited digital Expense cards to contacts. There is a fixed fee for ordering a physical card.
See how Crowded spending cards compare:
There are so many options for organization spending cards, we made a comparison chart.
Bill (formerly Divvy) | Corporate Cards | Cliq | |
|---|---|---|---|
Card type | Credit | Credit | Prepaid Debit |
No fees | |||
Digital cards | |||
App for cardholders | |||
Digital receipts | |||
Designed for nonprofits |
 |
|---|
Debit |
Coming soon! |
Card type |
|---|
Bill (formerly Divvy) Credit |
Corporate Cards
Credit |
Cliq Cards
Prepaid Debit |
 Debit |
No fees |
|---|
Bill (formerly Divvy) |
Corporate Cards |
Cliq Cards |
|
Digital cards |
|---|
Bill (formerly Divvy) |
Corporate Cards |
Cliq Cards |
| |
App for cardholders |
|---|
Bill (formerly Divvy) |
Corporate Cards |
Cliq Cards |
|
Digital receipts |
|---|
Bill (formerly Divvy) |
Corporate Cards |
Cliq cards |
|
Designed for nonprofits |
|---|
Bill (formerly Divvy) |
Corporate Cards |
Cliq Cards |
|
Give officers and volunteers their own Visa® debit cards with budgets, and keep receipts and spending in one place.